Student Education Records (regulated by FERPA)

Data Classification Level: Moderate

Key: Permission Levels

  • Permitted
  • Permitted with Information Assurance (IA) Consultation
  • Not Permitted

For IA consultation, please contact the ITS Service Center

Protecting sensitive data is a shared responsibility. You are responsible for ensuring that your use of permitted services complies with laws, regulations, and policies where applicable.

Permitted

Permitted with IA Consultation

Not Permitted

Data Type Description 

Records that contain information directly related to a student and that are maintained by the University of Michigan or by a person acting for the university. The Family Educational Rights and Privacy Act (FERPA) governs release of, and access to, student education records. Directory information about a student is not regulated by FERPA and can be released by the university without the student's permission. Students can request non-disclosure from the U-M Registrar's Office.

Data Steward: University Registrar: [email protected]

Examples 

  • Student transcripts and grades
  • Degree information
  • Class schedule
  • Advising records
  • Disciplinary records
  • Athletics or department recruiting information
  • Wire transfer information
  • Student tuition bills
  • Advising records
  • Other non-directory information
  • Recordings of class activity (see guidance for instructors)

Laws/Regulations/Policies 

U.S. Department of Education
U-M Student Rights and Student Records

Additional Resources 

U-M Student Directory information
U-M Ethics, Integrity & Compliance
RO100 FERPA at U-M (eLearning course in My LINC)
Andrew File System (AFS): 
With Approval
Canvas: 
Permitted
Cloud Storage Included with Software: 
Not Permitted
Data Warehouse: 
Permitted
Desktop Backup (Powered by Code42): 
Permitted
MiDesktop: 
Permitted
Digital Signage: 
Not Permitted
Echo360 - Lecture Capture and LectureTools: 
Permitted
eResearch: 
Permitted
Globus: 
Permitted
Amazon Web Services GovCloud at U-M: 
Permitted
Amazon Web Services (AWS) at U-M: 
Permitted
Google Non-Core Services: 
Not Permitted
Google Drive at U-M: 
Permitted
Google Mail and Calendar at U-M: 
Permitted
Google at U-M Core Services: 
Permitted
MiDatabase: 
Permitted
MiServer: 
Permitted
MiShare: 
Permitted
MiStorage CIFS with AWS S3 Cloud Storage Integration: 
Permitted
MiStorage (NFS): 
Not Permitted
MiVideo: 
Permitted
MiWorkspace: 
Permitted
Personal Accounts: 
Not Permitted
Personally Owned Devices (phone, tablet, laptop, etc.): 
Permitted
Qualtrics: 
Permitted
ServiceNow at Michigan Medicine: 
Permitted
MiBackup: 
Permitted
Turbo Research Storage: 
Permitted
Michigan Medicine Exchange/Outlook Email and Calendar: 
Permitted
Document Imaging System: 
Permitted
E-signature Service - SignNow: 
Permitted
Piazza Q&A: 
Permitted
Gradescope: 
Permitted
Electronic Research Notebook at U-M: 
Permitted
Microsoft Azure at U-M: 
Permitted
Google Cloud Platform (GCP) at U-M: 
Permitted
Perusall: 
Permitted
Secure Enclave Service (formerly Yottabyte Research Cloud): 
Permitted
Microsoft Office 365 at U-M: 
Permitted
Armis2: 
Permitted
Great Lakes Cluster: 
Permitted
Adobe Cloud Storage: 
Permitted
Zoom at U-M: 
Permitted
TeamDynamix at U-M: 
Permitted
Dropbox at U-M: 
Permitted
Virtru at U-M: 
Permitted
Microsoft Teams at U-M: 
Permitted
Denodo at U-M: 
Permitted
Slack at U-M: 
Permitted
Microsoft 365 at Michigan Medicine: 
Permitted
Lighthouse HPC Cluster: 
Permitted
MyDataHelps: 
Not Permitted
REDCap MICHR Academic License: 
Not Permitted
GitHub Enterprise SaaS: 
Permitted
Data Den Research Archive: 
Permitted
Locker Large-File Storage: 
Permitted