Internal Control Annual Certification Process

The Office of Internal Controls conducts an annual certification process that leverages Sarbanes-Oxley Act best practices. The process applies to selected business processes across the university (for example, financial operations, human resources, conflict of interest, and so on). It provides reasonable assurance regarding achievement of objectives in the following categories:

  1. Effectiveness and efficiency of operation
  2. Compliance with laws and regulations
  3. Reliability of financial reporting

One of the annual certification areas is information assurance. Units are asked to certify that they are compliant, partially compliant, or non-compliant with a particular information assurance practice or process that changes every fiscal year.

Information Assurance Internal Control Certification Question: Current Year

Fiscal Year 2022 Question

My unit has discontinued use of Cosign, an outdated single sign-on web authentication system, for unit-owned applications, or has defined plans to do so by June 2023.

Responses to FY22 Question

All units should be able to reply yes or partial to the FY22 question. See Guidance for the Internal Control Annual Certification Process to submit or review questions about responding to the Internal Control Certification Question.

  • Yes. My unit has discontinued use of Cosign for all of our unit applications.
  • Partial. My unit has discontinued use of Cosign for some of our unit applications and has plans to discontinue use for the remaining applications by June 2023.
  • No. My unit has not discontinued use of Cosign for any unit applications and has no plans to do so by June 2023.

Archive of Previous Questions

Internal Control Annual Certification Question Archive

Information Assurance Certification Coordination—Who Does What

  • The certification form is sent to deans, directors, and vice presidents in early September. The signed form is to be submitted to the Office of Internal Controls by the end of September. The results are summarized and presented to the Regents in November.
  • Deans, directors and vice presidents from 46 units across campus are required to certify to their financial results and internal controls. See list of certifying units.
  • Security Unit Liaisons for each certifying unit should work with their unit's key administrative officer (included in list of certifying units) to ensure that their unit is prepared to answer the information assurance certification question with respect to the unit's level of compliance.