U-M respects the privacy of all members of the university community and seeks to foster a climate free from arbitrary or capricious monitoring of the records they create, use, or control. This includes any records associated with videoconferences using U-M services such as Zoom, Google Meet, and Microsoft Teams.
How U-M Respects Your Privacy
- U-M has contracts and agreements with its videoconferencing providers that specify:
- They are required to secure and protect U-M data.
- They can only use U-M data to help them run and improve their services.
- They may not sell or rent U-M data.
- U-M owns the data.
- University access to video recordings is generally limited to hosts and participants. Any administrative access is limited to the situations outlined in Privacy and the Need to Monitor and Access Records (SPG 601.11), as well as to provide service support.
- Comply with U-M guidance and relevant laws protecting student educational data. See Recording Class Activities: (Some) Rules of the Road for more.
- Hosts: Choose privacy settings. Meeting hosts can choose settings that respect the privacy wishes and requirements of participants. Hosts are responsible for notifying participants and getting their permission if they are going to record the meeting.
- Record respectfully. Provide notice to participants when you are going to record a video session. In general, do not record meetings that involve sensitive data.
- Protect sensitive data. Check the Sensitive Data Guide to help you choose a videoconferencing service that is approved for your data type.
- Share with care. Be aware that the content you share in a videoconference meeting is made available to all participants and share appropriately.
- Tips, Instructions, FAQ
- Video: Tips for Safe Videoconferencing (1:32)
- Secure Your Videoconferencing: Instructions. Instructions for securing meetings in Zoom, Google Meet, and Microsoft Teams. Includes links to guidance related to use of sensitive data.
- Recording Class Activities: (Some) Rules of the Road
- Policy and Data Use at U-M
- Sensitive Data Guide: Student Education Records (FERPA)
- Privacy and the Need to Monitor and Access Records (SPG 601.11)
- Your Videoconferencing Data (what data U-M collects and how it is used)
- Questions or concerns? Contact the U-M Privacy Office at firstname.lastname@example.org.